Planning an Online Board Meeting

When planning an online board meeting organizers should be hyper-aware of the technological requirements. This can be done by evaluating any new technology beforehand with an entire group. This is a standard practice among a lot of board members and can help to solve any audio-visual issues that might occur during the meeting. It is also not unusual for some members to have a designated person assigned to solve any issues.

The organizers must ensure that everyone is able to access the meeting regardless of location or device. Distributing additional materials, like an editable agenda for meetings and a board management software before the meeting starts can aid in this. It is important to encourage participants from outside the room to participate in the meeting by allowing them to chat or even make voice-based comments. It is important to observe the rules of board meetings and not interrupt other participants while they are speaking.

It is important that the discussion remains focused and the discussion remains focused on its objectives. One method to keep this in mind is to limit the duration of each discussion item. You can also identify the goal of each discussion item – such as reaching a decision, generating ideas or sharing an update. A good way to regulate the discussion is to make an agenda and indicate the desired length for each item.

It is vital to note the outcomes of each discussion, and to include the names of all participants. Prior to distribution, the minutes should be reviewed and proofread.

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