How to Keep Board Meetings Productive and Engaging

A board meeting is the top stage of decision-making and discussions in a company. These meetings aren’t just used to assess the performance of the previous year but also to decide on future strategies and plans of action. These meetings can be private and confidential or open to observers, depending on the size of your organization.

The agenda is usually drafted by the executive secretary or management assistant, with input from the chairman and CEO. It contains logistical information like the date, time the meeting’s link or location as well as the attendees. It also contains an overview of the minutes that were previously approved and the agenda items that are pending. It is crucial for board members to look over the minutes from the last meeting, and ratify them prior to discussing any new matters.

Reports that are too long as well as other routine items can drown a meeting in details. Try to limit time spent on reports to 25 percent or less of the total meeting. This will make meetings efficient and interesting. For instance, you can encourage committee chairs and leaders to send an email summary of their report prior to the meeting instead of giving an extensive report in the boardroom.

It is also possible to include an area for parking at the end of the agenda for any new issues that are not within the two main areas of focus for the meeting. This helps to avoid getting sidetracked and wasting valuable meeting time. By focusing on the most important issues will increase the impact of each minute spent in a board meeting.

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