There are a myriad of options on the market, whether you want board meeting software to help make your meetings more efficient and easy, or if you want to simply digitize all of the board’s documents. There are options that range from free to premium, in line with your budget and requirements.
You can expect to pay between a few hundred to several thousand dollars per year, based on the features and the complexity of your system. The annual subscription fee covers maintenance, support, and updates to your board management software. You will also save money by deciding to cut out traditional costs like binding and printing the materials for your meetings and the cost of couriers.
A complete board portal solution will include everything your company needs to prepare, conduct, and track the outcomes of your meetings. Tools for scheduling meetings include board calendars, easy uploading of documents and immediate access to agendas and resolutions. You can also use the platform to track RSVPs and set up committees, and more. Certain solutions provide eSignatures, which makes it easier for everyone to consent and approve.
The best free board software will have at least 128-bits of encryption to safeguard your board’s email and communications from phishing and hackers. Many free solutions offer little or no encryption, which may expose sensitive information to the public.