Conducting a Board of Directors Meeting

A board of directors meeting is a great opportunity to have your company’s leaders debate the future of the company, make important decisions and establish the policies of the company. The success of your meetings depends on the quality of your discussions, and how well your board is. Board meetings also permit you to establish key performance indicators (KPIs) and monitor progress toward your organization’s goals.

A good agenda for your board will guide the discussion of your board and ensures that the meeting is productive, efficient and on-point. Directors must be prepared for each board meeting by reviewing the board papers and agenda sent out before the meeting. This is a standard practice and ensures that each director can contribute to productive discussions.

When the meeting begins the chair should start the meeting by declaring that a quorum is present. This typically is done with a roll call which will identify those who are present to legally conduct business.

The board should then hear the reports of special and standing committees. The board members will have the opportunity to pose questions and discuss the information presented. The board might need to spend more time with the subject to find the best solution.

It is crucial that directors respect their fellow directors’ opinions and refrain from using body language, whispering or notes that undermine an individual’s view. Directors must also be attentive and only speak when they are asked to speak.

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